Student Handbook

Production/Installation Spaces

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Productions and installations with sets and large props will generally be in A404 Black & White Studio, C113 Installation Space, C115 Video Studio, and BB3 Sound Stage. Other rooms such as A116 Classroom, E65 Classroom, and E59 Classroom can be reserved for student use outside of scheduled class times for rehearsals, casting calls, or for film shooting.

Assembly of sets and flats require the approval of a Technical Specialist. All sets, props, and equipment must be brought in and removed within the span of the reservation. Building of sets is not allowed inside the Production and Installation spaces.

Reservations

Reservations for production, installation, and classroom spaces are open at the beginning of each semester. You must download and fill out the Production and Installation Space Reservation Request Form and email the completed form to fvproduction@calarts.edu. Submitting this form does not mean your reservation has been completed. You will receive an e-mail setting up an appointment with a Technical Specialist to finalize your reservation.

A one-time $60 deposit is required to reserve the production and installation spaces. Deposits will be returned after graduation or during a leave of absence.

Reservations can be made for up to one week and priority is given to graduating MFAs in the School of Film/Video. Reservations can be a minimum of 1 day and a maximum of 7 days. You cannot enter the space until your reservation start time, and you must return the room key to Facilities Management or Campus Safety by the end time of your reservation.

The inclusion of the following will require a discussion with a Technical Specialist and/or the Head of Production Services before a reservation will be confirmed:

  • Minors (anyone under the age of 18)
  • Animals
  • Incendiary devices of any kind, including cigarettes, candles, lighters, vapes, fog machines
  • Water, liquids (rain, foam, etc.) because of electrocution danger
  • Dirt and sand
  • Prop weapons: guns, knives, swords, axes, etc.
  • Stunts: trip, falls, fights, broken glass, etc.
  • Special effects makeup or prosthetics

Cancellation

If you need to cancel your reservation, notify the Technical Specialist at fvproduction@calarts.edu at least 24 hours in advance of your scheduled reservation.

Responsibilities

You are responsible for returning everything to its proper location (even if it is first found incorrectly placed). The space must be ready for use by another crew or class by the end time of your reservation. Floors must be swept clean and trash removed.

Do not use glitter in any of the production spaces. This includes props, costumes, and makeup that contains glitter.

Do not leave valuables and equipment unattended in the rooms. You are responsible for any loss, theft, or damage of checked-out equipment that may occur in the production and installation spaces. You must be present at all times when there are other crew members in the reserved space.

For every CalArts publicly open event, it is mandatory to fill out an Event and Performance Checklist. For any event that includes food and drink, a Reception Scheduling Request must also be completed. These forms are also available from the mailroom.

Production spaces are not storage spaces. Please make appropriate arrangements with the Equipment Cage to store checked out equipment.