FV Cage Reservation Requests on WebCheckout

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WebCheckout is the new way to make equipment reservation requests. This is replacing the FV Cage Reservation Request Form. 

This article will explain how to use WebCheckout to make FV Cage Equipment Reservation Requests.

For all projects, you must still fill out a FV Project Form before making an equipment reservation request via WebCheckout.

How to Log On to WebCheckout

  1. First, log into your account by visiting: https://calarts.webcheckout.net/sso/patron#!/. Use your CalArts SSO credentials to log in.
    • If you are already logged in to your SSO, you will be taken directly to the WebCheckout Portal.
  1. Once logged in, you should see the CalArts WebCheckout Patron Portal.

How to Make a Reservation Request

  1. To make a reservation request, please click on New Reservation on the sidebar, or New on the topbar.
  1. Then choose your Checkout Center, and select OK.
  • Then you will see the Message of the Day pop up with important information such as the FV Cage hours of operation.

3. Once you dismiss the Message of the Day, you will get to the Reservation Request page.

  • On the Reservation Request page, you must fill out a start and end date/time for when you are wanting to make a reservation and your Project Unique ID

4. Click on the triangles to the right of the calendar dates to select your requested checkout and return dates.

5. Click on the arrows to the right of the times to select your requested times for checking out and returning equipment.

  • Please note that you can only reserve time to pick up equipment in the afternoon, from 12:00pm to 4:15pm. 
  • Additionally, you can only reserve time to return equipment in the morning, from 9:00am to 11:45am.
  • There are two reservable slots available to book every 15 minutes.
    • If both slots are available to book, you will see (0/2) beside the time. 
    • If both slots are booked, and so none are available, you will see (2/2) beside the time. 
    • If no slots are available, you will see (0/0) beside the time.

6. Once you’ve selected your dates and times, you can click on the green arrow to save your changes. The undo arrow will reset your reservation request.

7. Then you must fill out the Project Unique ID field as it is mandatory.

  • Mandatory fields are indicated by the red highlight and warning symbol.

8. There is an optional ‘Additional Notes’ field. This is for any extra information you would like to be added to your reservation request

Adding Equipment to your Reservation Request

Once you have selected an ideal date and time that you want to reserve equipment and filled out your Project Unique ID, you can start adding equipment that you would like to reserve. 

  1. To do this click Browse Catalog.
  1. From here, you can browse the Catalog and add equipment that you would like to request to your cart.
  1. Navigate to the item you would like to reserve and click the plus symbol to add to your Reservation Request Cart.
  • Once you have added items, they will show up in your reservation items. Additionally, the number of the items you have requested will show in your cart on the topbar.
  1. Once you have filled out the dates/times, unique Project ID, and added the equipment you would like to request, you can click Submit Reservation.

Common Issues and How to Troubleshoot

If you have selected a day that is a weekend/holiday, you will not be allowed to submit your reservation. 

  • Make sure you have selected a workday (typically Monday to Friday) for equipment pickups and returns.

If you have selected multiple of an item, but the FV Cage area doesn’t have as many as you are requesting, it will look like none are available. 

  • Try reducing how many of an item you are requesting to see if that solves the issue.

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