FV Installation/Stage Reservation Requests on Webcheckout

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WebCheckout is the new way to make equipment reservation requests. This is replacing the FV Installation/Production Reservation Request Form. 

This article will explain how to use WebCheckout to make FV Installation/Production Reservation Requests.

For all projects, you must still fill out a FV Project Form before making any equipment/space reservation requests via WebCheckout.

How to Log On to WebCheckout

  1. First, log into your account by visiting: https://calarts.webcheckout.net/sso/patron#!/.
    • Please bookmark this page for future use.
  2. Use your CalArts SSO credentials to log in.
    • If you are already logged in to your SSO, you will be taken directly to the WebCheckout Portal.
  1. Once logged in, you should see the CalArts WebCheckout Patron Portal.
  1. To make a reservation request, please click on New Reservation on the sidebar, or New on the topbar.
  1. Then choose your Checkout Center, and select OK. This will take you to the Reservation Request page.
  2. Then you will see the Message of the Day pop up with important information such as the FV Installation/Stage hours of operation.

Once you dismiss the Message of the Day, you will get to the Reservation Request page.

How to make a reservation request

To make a reservation request you must fill out the following:

  • A start and end date/time for when you are wanting to pick up and return equipment
  • Your Project Unique ID

Once you have filled out these two fields, you can add the equipment you wish to reserve.

  1. Click on the triangles to the right of the calendar dates to select your requested checkout out and return dates.
  1. Click on the arrows to the right of the times to select your requested times for checking out and returning equipment.
  1. Once you’ve selected your dates and times, you can click on the green arrow to save your changes. The red undo arrow will reset your reservation request.
  1. Then fill out the Project Unique ID field.
    • This is a mandatory field which is indicated by the red highlight and warning symbol.
  2. There is an optional ‘Additional Notes’ field. This is for any extra information you would like to be added to your reservation request

Adding Equipment to your Reservation Request

Once you have selected an ideal date and time that you want to reserve equipment and filled out your Project Unique ID, you can start adding equipment that you would like to reserve. 

  1. To do this, click Browse Catalog.
  1. From here, you can browse the Catalog and add equipment that you would like to request to your cart.
  1. Navigate to an item and click the plus symbol to add it to your Reservation Request Cart.
  • Once you have added items, they will show up in your reservation items. Additionally, the number of the items you have requested will show in your cart on the top bar.
  1. Once you have added all equipment you would like to request to your cart, you can click Submit Reservation.

Common Issues and How to Troubleshoot

If you have selected a day that is a weekend and/or a holiday, you will not be allowed to submit your reservation. 

  • Make sure you have selected a workday (typically Monday to Friday) for equipment pickups and returns.

If you have selected multiple of an item, but the FV Installation/Stage area doesn’t have as many as you are requesting, it will look like none are available. 

  • Try reducing how many of an item you are requesting to see if that solves the issue.
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