Production Trucks

Many CalArts productions use cargo vans or box trucks to transport cameras, grip, lighting, props, and other production equipment. Students may use CalArts vehicles if they have been approved through the Institute’s driver authorization process. Students planning to rent a vehicle should consult Production Services well before their production begins.

Insurance and Authorized Drivers

CalArts provides automobile insurance for approved productions; however, students must obtain authorization through Production Services before operating a CalArts vehicle or renting a vehicle under Institute coverage. Because approval may take several days, submit all required paperwork well in advance.

Only authorized drivers listed on the rental agreement and approved by Production Services may operate the vehicle. All drivers must possess a valid driver’s license , provide their DMV record and meet CalArts’ driver eligibility requirements.

Students renting vehicles independently should carefully review the rental company’s insurance options, damage waivers, and liability coverage before accepting the vehicle.

Loading and Unloading

Improperly loaded trucks create serious hazards both on the road and during unloading.

When loading a production truck:

• Distribute weight evenly throughout the vehicle.
• Place the heaviest equipment on the floor and against the front wall whenever possible.
• Secure all equipment using ratchet straps, cargo bars, shelves, or tie-down points.
• Never stack equipment where it could shift or fall during transport.
• Keep aisles and exits clear whenever practical.

Liftgates

If the truck is equipped with a hydraulic liftgate:

• Only one trained person should operate the controls.
• Announce “Going up” and “Going down” before moving the platform.
• Keep hands, feet, and equipment clear of moving parts.
• All other crew members should remain clear of the liftgate while it is operating.
• Never exceed the liftgate’s rated capacity.

Driving Safely

Driving a production truck requires different skills than driving a passenger vehicle.

Before driving:

• Become familiar with the truck’s controls and mirrors.
• Adjust mirrors before moving the vehicle.
• Know the vehicle’s height, width, and weight.
• Plan your route to avoid low bridges, parking garages, tree branches, and overhead obstructions.

While driving:

• Drive defensively and obey all traffic laws.
• Leave additional following distance to allow for longer stopping distances.
• Brake gradually and avoid sudden lane changes.
• Take corners wider than you would in a passenger vehicle.
• Use turn signals well in advance.
• Avoid distractions while driving.

Because production trucks have limited rear visibility, avoid backing whenever possible.

If backing is necessary:

• Use a spotter whenever available.
• Maintain constant communication with the spotter.
• Stop immediately if visual or verbal contact with the spotter is lost.

Parking

Whenever possible:

• Choose pull-through parking spaces.
• Park on level ground.
• Set the parking brake every time the vehicle is parked.
• Turn the front wheels toward or away from the curb as appropriate when parking on a hill.
• Lock the vehicle whenever it is unattended.

Equipment Security

Production equipment is a frequent target for theft.

Whenever practical:

• Never leave equipment unattended in an unlocked vehicle.
• Lock cargo doors whenever the vehicle is unattended.
• Park in well-lit, visible areas.
• Remove valuable equipment overnight whenever possible.

Remember

Most production truck accidents occur while backing, striking overhead objects, or because equipment was not properly secured. A few extra minutes spent loading carefully, using spotters, and checking vehicle clearances can prevent injuries, equipment damage, and costly delays.